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Council Minutes 3/16/2020

The Oregon City Council met Monday, March 16th, 2020 at 6:00 p.m. in City Hall.  Present were Mayor Richard Wilson, Councilmen Paxton Crumbaker, D.A. Greiner, Rick Dozier and Kent Bohart.   Steven Bradbury, Police Chief Joe Martin and City Clerk Tiffany French.


A motion was made by Kent to approve the minutes, and seconded by Paxton.  Approved unanimously.  A motion was made by Rick to approve the bills with a second by D.A.  Approved unanimously.


Steven Bradbury reported the red Ford F-450 has damage to the cab by the bed from the gate shutting on it at the sewer plant.  He got an estimate from Cotton Body Shop for $3,275.07.  A motion was made by Rick to turn it into insurance and get it fixed with a second by Kent.  Motion carried.


Robert George will be coming back as seasonal help.  A motion was made by Rick to pay Robert the same as the last physical year of $12.36 an hour.  Motion was seconded by Paxton.  Motion carried.


Joe Martin had nothing new to report, he has had 26 calls for service this year.


Richard discussed a water rate increase that will need to meet the USDA requirement for the water project.  Currently Oregon rates are $28.00 for the minimum and $13.50 per thousand after the minimum.  Per the USDA letter of conditions the rates will need to be set at $32.00 for the minimum and $15.50 per thousand gallons after the minimum.  The decision to raise the rates was tabled and will be discussed again at the next meeting.  Notices will be put in with customers water bills.


Richard advised that Holt Co. Collector Cindy Wohlford gave the city a Tax Collection Agreement to sign.  The decision to sign was tabled until next meeting to speak with her more about the agreement.


A motion was made by Ken to sign the CPA engagement letter from Accounting Solutions for the 2019-2020 fiscal yearend audit.  The motion was seconded by Rick.  All were in favor.


The City received an estimate from Certa Foam, LLC for the doctor’s office roof from last year’s hail storm.  2 coats of elastomeric coating and renewing the 10 year warranty will be $4,723.50.  A motion was made by Rick to accept the bid with a second by Kent.  All were in favor.


The council discussed safety concerns with people living in residences without utilities.  There are several ordinance examples that could help keep residents safer and require them to have utilities to reside in the house.  The decision was tabled until further checking into the ordinances and speaking with local agencies to help get residents assistance. 


The next council meeting will be Monday, April 13thth, 2020 at 6:00 p.m. at City Hall.  A motion was made by Paxton to adjourn the meeting with a second by Rick.  Vote was unanimous.